Posts Tagged: Organizing Ideas
Running a small business is hard and complex work. It may be overwhelming even for the best of investors since actually dealing with day-to-day tasks is much more difficult than allocating resources.
It’s best to have a system for your workflow and stick to it. Being organized will help you save a lot of time and money in the long run. This is easily accomplished by keeping track of your workflow routine and organizing the office around it.
You’ll soon realize that time is the most important resource you have and that you need to treat it with the most care. One of the things to do is to figure out how much an hour of your time is worth, which will help you make decisions easier.
It’s also important to organize your time in a manner that allows you to have a lot of small breaks. This keeps you focused and makes it possible for you to do one thing at a time with all your attention.
To do lists
To do lists are an overused tool and to some people they often seem like more of a burden than something useful, because you need to think about them and keep updating them all the time. However, if used correctly, they can help you sort out your priorities and stay on track.
There should be two lists: one that deals with the long-term tasks and projects that need to be done during the week, and one that deals with day-to-day tasks that you can quickly check off the list.
A clean office
Everything in your office should have its designated place and your desk should be clear at all times except when you’re actually doing something. This allows for the most productive workflow and it’s fairly easy to achieve. All you need are some label makers like the ones from Dymo labels and a set of folders.
The system you’re creating should take into the account how you do your job on a day-to-day basis and it shouldn’t be an obstacle to your personal style. Having an office where everything is in its place means that you can actually do the work instead of thinking about the organization.
It may not be so straightforward, but meetings are expensive and often difficult to organize. That’s why you should only organize them when there’s a need for them, and you need to structure them in a constructive and productive way. Everyone at the meeting should know what the meeting is going to be about and prepare for it beforehand.
Also, everyone at the meeting needs to have a role. They need to be there because they have something to contribute to it, even if it’s just an advice. If they don’t have a particular role in the meeting, they shouldn’t be there.
Having access to all the necessary information is the key to modern business. This is what your main focus should be, but you need to make sure not to overburden yourself with too much information at once. Limit the sources of your information to two or three, so you don’t have to waste time. It’s best if most of it just comes to you via assistants and advisors.
You also want to try to get as many different perspectives as you possibly can because that will allow you to make better decisions.
These tips will help you organize a small business, but they are no substitute for having a good team and a good product. In the end, nothing can replace those.